Procurement from indent to payment, at the right landed cost
Buy the right material from the right vendor, receive it against the PO, and pay bills that match what you ordered and what you received.
Purchase decides margin, and it runs on email threads
Rates live in inboxes, GRNs on paper, and nobody can say which vendor bills fall due this week.
- Indents arrive by phone and get bought twice, or not at all
- Vendor quotes are compared on price alone, ignoring tooling, lead time and rejections
- Goods are received without inspection, then rejected on the line
- Vendor bills are paid without checking them against the PO and GRN
- Vendor payments go out late or early because nobody sees the due dates together
The full buy side, connected to stores and accounts
Every purchase links back to an indent, a plan or a shortage, and forward to stock and payables.
Purchase Requisition (Indent)
Requests from stores (reorder), production (shortage), maintenance (spares) or anyone. Approved indents feed RFQs and POs.
RFQ
A four-step wizard: requirement, items and specs, invited vendors, terms. Sent by portal, email or WhatsApp, with responses tracked.
Quote Comparison & PCS
Weighted comparison on landed cost, tooling, lead time, payment terms and quality history, with a Price Comparison Sheet export.
Negotiation
Counter-offers, target price and concessions in one thread per vendor, ending with a clear agreed position.
Purchase Order
Items, schedule, prices and terms, printed with entity branding and delivered by email, WhatsApp or portal. Amendments tracked.
GRN & Incoming Inspection
Receipt against PO with batches, weighbridge and documents. Sampling inspection with accept, reject or rework, then stock is posted.
Vendor Invoice & Payables
Three-way match of bill, PO and GRN with tolerances, holds, payables ageing and payment scheduling.
Vendor Portal
Vendors see RFQs, quote, acknowledge POs, upload invoices and track payment status, after a five-step onboarding.
Vendor Performance
A live scorecard for each vendor on on-time delivery, rejection PPM, price stability, responsiveness and paperwork accuracy.
See these modules on a plant like yours
40-minute walkthrough on simulated companies across trades.
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Purchase and accounts agree on what goes out this week
The procurement plan suggests what to buy from real demand. Vendor bills, due dates and committed POs then feed the 13-week cash-flow forecast, so payments are planned, not chased.
Procurement & Payables: common questions
Can vendors submit quotes online?
Yes. Through the vendor portal, vendors receive RFQs, submit quotes, acknowledge POs, upload invoices and documents, and track payment status.
How are vendor quotes compared?
Quotes are scored on landed cost, tooling, lead time, payment terms and quality history, with an explainable recommendation and a Price Comparison Sheet you can print or export.
Does it support subcontract job work?
Yes. Vendors can be marked as subcontractors or job workers, and the vendor master carries categories, certifications, ratings and risk signals.
See NirmitiX run a factory like yours
A 40-minute live walkthrough on real manufacturing data across ten simulated companies in different trades. Bring your toughest month-end question.